Writing Thank You Notes after Ophthalmology Residency Interviews?

Kinley D. Beck, Debbie Schifanella, Kundandeep S. Nagi, Kent L. Anderson and Michael A. Singer*

Corresponding Author

Michael A. Singer, MD

Retina Specialist at Medical Center, Ophthalmology Associates, 9157 Huebner Road, San Antonio, TX 78240, USA, Tel. 210-697-2020; E-mail: Msinger11@me.com

Affiliation

Kinley D. Beck, MD1; Debbie Schifanella, Fellowship Program Coordinator1; Kundandeep S. Nagi, MD1; Kent L. Anderson, MD, PhD1; Michael A. Singer, MD2*

1Department of Ophthalmology, University of Texas Health Science Center, San Antonio, TX, USA

2Medical Center Ophthalmology Associates, San Antonio, TX, USA

Corresponding Author

Michael A. Singer, MD

Retina Specialist at Medical Center, Ophthalmology Associates, 9157 Huebner Road, San Antonio, TX 78240, USA, Tel. 210-697-2020; E-mail: Msinger11@me.com

Article History

Received: November 26th, 2017; Accepted: December 6th, 2017; Published: December 6th, 2017

Cite this Article

Beck KD, Schifanella D, Nagi KS, Anderson KL, Singer MA. Writing thank you notes after ophthalmology residency interviews? Ophthalmol Open J. 2017; 2(2): 48-51. doi: 10.17140/OOJ-2-114

Copyright

©2017 Singer MA. This is an open access article distributed under the Creative Commons Attribution 4.0 International License (CC BY 4.0), which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.

Doi

10.17140/OOJ-2-114

Objective: To determine the importance of writing thank you notes after ophthalmology residency interviews.

Design: Survey.

Participants: Ophthalmology residency faculty members.

Methods: A short multiple-choice survey using www.surveymonkey.com was distributed to Association of University Professors of Ophthalmology (AUPO) personnel who then distributed it to their respective faculty members that are involved in interviewing and ranking applicants. Six questions were asked to determine the importance of thank you notes after ophthalmology residency interviews along with the option to write comments.

Main outcome measures: The impact of thank you notes in the ranking of ophthalmology applicants following interviews.

Results: Seventy five total participants took the survey during the month of March 2016. Ninety point eight percent reported thank you notes never change their ranking of applicants; 4.6% responded yes, mostly in higher ranking; 4.6% responded yes, equally resulting in higher/lower ranking depending on the circumstances; and 0% chose yes, mostly resulting in lower ranking. When asked if they recommend applicants to write thank you notes: 46.7% chose no; 33.3% chose yes, only if personalized; 13.3% chose yes; and 6.7% chose yes, only if telling the program you are ranking them #1 (and mean it). Twenty six respondents wrote comments.

Conclusions: Based on the survey responses, largely thank you notes do not impact the ranking of ophthalmology applicants following interviews. However, many feel there is still a role for them.

INTRODUCTION

The current gold standard is practicing evidence-based medicine. The road to residency is a rigorous one including 4 years of medical school, board exams, applying for residency, interviewing, and hopefully ending with matching at your desired program. What can and should one do after the interview?

Thank you notes after residency interviews remain to be recommended with only one survey done in 2010 asking 2 questions about thank you notes after ophthalmology residency interviews that revealed 14% of faculty members expect or desire them and only 3% are influenced by an applicant stating the program is their first choice.1 Doing a quick Internet search, one can find numerous medical schools recommending thank you notes (UCSF, Drexel, Rutgers,and Iowa to name a few)2,3,4,5 along with residency websites (American Academy of Family Practitioners and Emergency Medicine Residents Association)6,7 and sites geared towards medical students.8

METHODS

A 6 question multiple-choice survey was created using www.surveymonkey.com. The study was granted exempt status by the Institutional Review Board (IRB) of UT Health San Antonio. The survey was distributed to Association of University Professors of Ophthalmology (AUPO) personnel who then distributed it to their respective faculty members that interview and rank applicants. The survey included the following questions: the location of their residency program; their amount of time after training; do they enjoy receiving thank you notes; do thank you notes change their ranking of applicants; do they recommend applicants write thank you notes; and, if so, in what format. They were also allowed to write comments (See Supplementary Data).

RESULTS

Seventy five total people took the survey during the month of March 2016. Their location breakdown was the following: 35% Midwest, 35% Northeast, 9.5% West, 9.5% Southwest, 9.5% Southeast, and 1% anonymous. Fourty point three percent are faculty members for greater than 10 years, 29.2% faculty members less than 5 years, 19.4% residency directors, 8.33% faculty members for 5-10 years, and 2.8% chairmen. Twenty eight percent responded that they are indifferent to receiving thank you notes, 25.3% always enjoy receiving them, 25.3% enjoy them only if personalized, and 21% do not enjoy receiving them. Ninety point eight percent reported thank you notes never change their ranking of applicants (Figure 1); 4.6% responded yes, mostly in higher ranking; 4.6% responded yes, equally resulting in higher/lower ranking depending on the circumstances; and 0% chose yes, mostly resulting in lower ranking. When asked if they recommend applicants to write thank you notes: 46.7% chose no; 33.3% chose yes, only if personalized; 13.3% chose yes; and 6.7% chose yes, only if telling the program you are ranking them #1 (and mean it). Thirty seven percent do not have a preference between emailing thank you note versus hand-written, 21.9% prefer hand-written letters, 4.11% prefer email, and 37% responded non-applicable because do not recommend thank you notes. Twenty six respondents wrote comments at the end of the survey (Figure 2).

Figure 1: Do Thank You Notes Change the Ranking of Ophthalmology Applicants?

Ranking of Ophthalmology Applicants

Figure 2A and 2B: Comments Provided by Survey Responders.

Comments

DISCUSSION

Based on the comments, faculty members remain divided on the viewpoint of writing thank you notes after ophthalmology residency interviews. By in large, thank you notes do not appear to impact the ranking of ophthalmology applicants following interviews and are not seen as a requirement. They do, however, remain an option for an applicant to show their genuine interest in a program and an opportunity for a program to receive further insight into an applicant’s personality.

FINANCIAL SUPPORT

None except Michael A. Singer (see below).

CONFLICTS OF INTEREST

Conflicts of interest only for Michael A. Singer: Allergan, Allegro, Ampio, Genentech, Ophthotech, Regeneron, Santen, Aerpio, Optos, Alcon, Clearside, Notal Vision, Guidepoint, Alimera.

In accordance with Openventio Publishers policy and my ethical obligation as a researcher, I am reporting that Dr. Singer is a consultant for the following companies: Allergan, Genentech, Regeneron, Santen, Clearside, Aerpio, and Alimera. Dr. Singer is a Speakers Bureau for the following: Allergan, Genentech, and Regeneron. Dr. Singer is involved in research support with the following: Allergan, Genentech, Regeneron, Ampio, Optos, Aerpio, Allegro, and Diachii, and Clearside. These affiliations did not affect research reported in the enclosed paper. I have disclosed those interests fully to Openventio Publishers.

1. Nallasamy S, Uhler T, Nallasamy N, et al. Ophthalmology resident selection: Current trends in selection criteria and improving the process. Ophthalmology. 2010; 117(5): 1041-1047. doi: 10.1016/j.ophtha.2009.07.034

2. UCSF Career. The Thank You Note, Dissected. https://career.ucsf.edu/sites/career.ucsf.edu/files/PDF/pharmacythankyouletter1.pdf. Accessed August 29, 2017.

3. Drexel University College of Medicine. Resources for Interview Preparation and Practice. https://webcampus.drexelmed.edu/cdc/medInterviewGuide.asp. Accessed August 29, 2017.

4. Rutgers Robert Wood Johnson Medical School. The Interview, Advice from Peers. http://rwjms.rutgers.edu/education/current_students/student_support/career_res/documents/TheInterview.pdf. Accessed August 29, 2017.

5. University of Iowa Health Care. Interviews: University of Iowa, Ophthalmology. http://webeye.ophth.uiowa.edu/eyeforum/tutorials/iowa-guide-to-the-ophthalmology-match/9-interviews-partB.htm. Accessed August 29, 2017.

6. Academy of Family Practioners. Interviewing for Family Medicine Residency. http://www.aafp.org/medical-school-residency/residency/interviews/after.html. Accessed August 29, 2017.

7. Kraus C. The Interview. EMRA.org. https://www.emra.org/students/advising/_to_sort/the_interview/. Updated January, 2009. Accessed August 29, 2017.

8. Usmle WEB. Thank You Letter. http://www.usmleweb.com/sample_thank_you_letter.html. Accessed August 29, 2017.

SUPPLEMENTARY DATA

Survey Questions

- Background Questions of Survey Responder:

1. Location of residency program: will provide a map of the United States so they can choose region of the United States (northeast, west, Midwest, southeast, southwest). There will also an anonymous option if they would rather not disclose location.

2. Number of years after training of the survey responder or Title (only can choose one option):

Chairman

Residency Director

Faculty member for <5 years

Faculty member for 5-10 years

Faculty member for >10 years

- Specific Thank You Note Questions:

1. Do you enjoy receiving thank you notes:

No

Yes, always

Only if personalized

Indifferent

2. Do thank you notes change your ranking of applicants:

Never

Yes (if choose yes then will be given other options as below and a comment box at the end)

Mostly only results in lower ranking (poorly written etc…)

Mostly only results in raising ranking

Equally results in raising or lowering ranking

3. Would you recommend applicants write thank you notes:

Yes

No

Yes. Only recommend writing one to tell your #1 program that you are ranking them #1

Yes, only if personalized

4. If said yes to #3, which format would you recommend?

Email

Hand-written on paper

Either is fine

N/A (not recommend)

 

Comment section at the end of the survey 

 

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